Inventory Entry
Overview
Inventory Entries are used to record changes to inventory levels, such as stock transfers, opening entries, manufacturing, and stock issues. This feature allows you to track and manage inventory movements.
Who uses this page?
- Inventory managers
- Procurement teams
- Accountants
- Bookkeepers
- Finance staff
When to use this page?
- When recording a stock transfer
- When creating an opening entry for inventory
- When recording manufacturing transactions
- When issuing stock
Navigation path
To access the Inventory Entries page, navigate to: Inventory > Inventory Entries
Field descriptions
The following fields are available on the Inventory Entries page:
Main Form
| Field Name | Purpose | Expected Values | Defaults |
|---|---|---|---|
| Date | Date the inventory entry was posted | Date | Current date |
| Time | Time the inventory entry was performed | Time | Current time |
| Transaction Type | Type of inventory entry | List of transaction types | Required |
| Project | Project associated with the inventory entry | Project | Optional |
| Default From Warehouse | Default from warehouse for stock transfers | Warehouse | Optional |
| Default To Warehouse | Default to warehouse for stock transfers | Warehouse | Optional |
| Difference Account | Account for recording valuation differences | Account | Optional for some transaction types |
Inventory Entry Line Items
The inventory entry line items table has the following fields:
| Field Name | Purpose | Expected Values | Defaults |
|---|---|---|---|
| From Warehouse | From warehouse for stock transfers | Warehouse | Optional |
| To Warehouse | To warehouse for stock transfers | Warehouse | Optional |
| Item | Item being transferred or issued | Item | Required |
| Quantity | Quantity of the item being transferred or issued | Quantity | Required |
| Unit | Unit of measure for the item | Unit of measure | Required |
| Valuation | Valuation rate for the item | Decimal | Required |
| Amount | Total value of the item being transferred or issued | Decimal | Auto-filled |
Actions & buttons
The following actions are available on the Inventory Entries page:
- Save: Saves the inventory entry as a draft
- Submit: Submits the inventory entry for final processing
Examples / usage notes
- When creating a new inventory entry, ensure that the required fields (Date, Transaction Type, and at least one line item) are accurately populated.
- Use the Transaction Type field to specify the type of inventory entry.
- The Default From Warehouse and Default To Warehouse fields determine the default warehouses for stock transfers.