Quotations
Quotations
Overview
Quotations allow you to provide clients with an estimate of the cost of your goods and services upon request 🚀. This feature enables you to create, manage, and submit quotations to customers. Accountants, bookkeepers, and finance staff use this page to generate and track quotations.
Navigation Path
To access the Quotations page, navigate to Sales > Create Quotation 📈.
Field Descriptions
The following fields are available on the Quotations page:
Main Quotation Fields
| Field Name | Purpose | Expected Values | Defaults |
|---|---|---|---|
| Customer | Client receiving the quotation | Customer name | Required |
| Quotation Date | Date the quotation was created | Date (YYYY-MM-DD) | Current date |
| Quotation Valid Until | Last date the quotation's data will remain valid | Date (YYYY-MM-DD) | 1 week from current date |
| Currency | Currency of the quotation | Currency code | Auto-populated when customer is selected |
| Exchange Rate | Exchange rate for currency conversion | Numeric value (e.g., 1.25) | Auto-populated when customer is selected |
Line Item Fields
The following fields are available for each line item:
| Field Name | Purpose | Expected Values | Defaults |
|---|---|---|---|
| Item | Product or service being quoted | Product name (from product and services categories) | Optional |
| Item Description | Description of item (if not using a product) | Text string | Optional |
| Unit | Unit of measurement for item | Unit name | Auto-populated if product is selected |
| Unit Price | Cost per unit of item | Numeric value (e.g., 10.99) | Auto-populated if product is selected |
| Quantity | Quantity of item being quoted | Numeric value (e.g., 2) | Default: 1 |
| % Tax | Sales tax percentage applied to item | Numeric value (e.g., 8.25) | Auto-populated if product is selected |
| Discount (%) | Discount percentage applied to item | Numeric value (e.g., 5) | Default: 0 |
Actions & Buttons
- Create Quotation: Click this button to create a new quotation 📝.
- Add Row: Adds a new line item to the quotation 📈.
- Submit: Creates a new quotation and takes you to the quotation detail view 📊.
- Save as Draft: Saves the quotation as a draft for later modification 🗂️.
Examples / Usage Notes
For example, you might create a quotation for a client requesting an estimate for 2 units of a product with a unit price of $10.99 and a sales tax of 8.25%. The quotation would include the item details, quantities, and taxes.
When creating a quotation, you can add multiple line items and adjust the quantities, unit prices, and discounts as needed. The total amount will be automatically calculated.
Related Pages or Links
For more information on managing sales and customers, refer to the Sales and Customer Accounts articles.